Warehouse Assistant At Oxfam in Tanzania

By | August 30, 2018

Warehouse Assistant
Number of Posts: 1
Location: Kibondo
Contract Type: Fixed (Term 7 Months)
Who We Are
Oxfam in Tanzania’s country strategy 2015-19 envisions empowered citizens with reduced poverty, reduced inequality and injustice with especially women and young people having access to resources and a good quality of life. We want to see evidence of citizens being more aware of and demanding their rights to resources and essential services. We also want to see less policy incoherence and positive changes at national level (policy) and community level (practices, perceptions, ideas and beliefs).
The above vision will be achieved through delivering strategically interrelated goals:
Goal 1: Enhanced Governance and Transparency Transformed power relationships between women, men, government and businesses enabling citizens to demand accountability and advocate for the provision of quality essential services.
Goal 2: Women’s Empowerment -Women are politically, economically and socially empowered to be transformative leaders and change agents within their households and communities.
Goal 3: Tackling Rural Poverty – Oxfam in Tanzania Country Strategy 2015-2019 works towards rural women having access and control of economic resources, including land, and influence over markets and investments to ensure sustainable food security and resilience to disasters, especially those induced by climate change.
Goal 4: Focuses on Oxfam’s capacity and partners to manage humanitarian response and preparedness. Building resilience to climate change and adaptation.
The approach to implementation will be primarily working with partners and allies. Oxfam in Tanzania operates out of three office base(s) (Mwanza; Arusha and Dar es Salaam). The Burundian Refugee response also necessitated opening of the field offices in Kibondo.
To achieve this, OXFAM in Tanzania seeks to recruit suitable qualified Candidate to fill in the following position; Warehouse Assistant.
Job Purpose
To provide logistics support for Oxfam programme in Kigoma region, through day to day implementation of activities within the ware housing function of the programme.
Roles & Responsibilities
Take leadership in coordinating with the procurement team to ensure that there is proper linkage in terms of systems, procedures and material verification as specified in Purchase Orders
Focal person in production of Helios generates Goods Received Notes
Manage and supervise the warehousing casual/incentive worker and ensure that the responsibilities entrusted to them are delivered according to the required standards.
With the support from the Logs Officer ( Warehousing) and in coordination with the logs officer ( Procurement) ensure that all goods delivered are properly referenced and linked to Request Orders and Purchase Orders and are well reflected on all way bill.
Ensure that the concerned programme staff are dully informed of all arrivals of goods in stores to ensure quality checks before being off-loaded and planning for usage.
Take leadership in ensuring that goods/materials arriving at the warehouse are stored safely/securely and organized in a countable manner as per Oxfam warehousing guidelines and according to specific sector of the programme.
Ensure that Standard Operating Procedures are maintained and that good received notes, stock requests and waybills are issued for all materials in their custody and that bin cards are updated promptly and accurately in line with existing projects.
Follow up despatches to the field, making assessment on storage needs and periodic monitoring on safety and usage to minimize losses and enhance accountability.
Documentation and Reporting
Work closely with logs officer ( Warehousing) to institute proper visibility of warehouse by;
Ensuring that Authorized Stock Requested are produced for stock issued
Ensuring that paper work if filed in an orderly, secure and easily accessible
Carrying out stock verification and update stock records regularly as agreed in the sector
Compiling regular stock reports and stock reconciliation and ensure that discrepancies in stock level are reported to the line manager.
Other Duties
Organize the manual loading and unloading of vehicle where necessary
Ensure that paper work for casual workers payments are properly verified and signed before submission for payment
Ensure that all healthy and safety procedures are understood and followed by all warehouse staff
Monitor the security needs/ arrangements of the warehouse and the stock and alert your line manager of any matter arising
Keep track of the maintenance requirements of the warehouse building and all equipment’s and alert your manager of any needs arising.
Skills & Competencies
Good knowledge in warehouse management and storekeeping techniques including basic administration.
Relevant academic background preferably in warehouse/stock management
3 years’ experience in warehouse management
Ability to work independently with minimal supervision
Good interpersonal and team working skills
Good knowledge of Ms Excel and Word
Sympathy to Oxfam values, to be familiar with and abide by the NGO/Red Cross, Code of Conduct, the People in Aid Code, Oxfam International desire.
Previous experience of working in an INGO environment
Knowledge in the use of HELIOS will be an added advantage.
Application Procedure
If you believe you qualify for the above post, please submit your application and CV, detailing your experience for the post and include two referees, preferably your current line manager by applying online at www.oxfam.org.uk/jobs. You are advised to use advert reference number INT4761 and job title above.
The closing date for applications is 9th September, 2018.
Diversity The difference starts with you.
NB: This is a Local Position only qualified Tanzanians residing in Kibondo are allowed apply.
Oxfam is committed to safeguarding and promoting the welfare of beneficiaries and staff and expects all staff and volunteers to share this commitment. We will do everything possible to ensure that only those that are suitable to work within our values are recruited to work for us. This post will be subjected to reference checks.