Head of Central Secretariat at MINICOM

By | December 13, 2019

Job Description

– Organize and supervise operations and activities of the Central Secretariat;
– Manage, orient and follow up on whether the incoming and outgoing correspondences reach their destination and make sure that their dispatching system and routing within the institution is smoothly operational;
– Coordinate the filing of documents;
– Initiate and operationalize, in collaboration with concerned staff, modern/computerized tools of correspondences and mails/courier management
– Receive and orient the telephone calls of the Ministry;
– Carry out recording of archives, files and documents.
– Ensure security of documents dispatched with high level of security and proper in courier management.
– Update courier data base established by the Ministry.

 

Job Profile
A1 in Secretariat Studies, Office Management or A0 in Public Administration, Administrative Sciences, Management, Sociology, Social Work, Law with 2 years of working experience Key Technical Skills & Knowledge required:
– Knowledge of Office Administration;
– Communication Skills;
– Computer Skills;
– Interpersonal Skills;
– Organizational Skills;
– Stress Management Skills;
– Time Management Skills;
– Bookkeeping Skills;
– Analytical & Problem solving Skills;
– Decision Making Skills;
– fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage

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