General service officer at The United Nation (UN- Arusha)
Posting Title: GENERAL SERVICES OFFICER, P3
Job Code Title: GENERAL SERVICES OFFICER
Department/Office: International Residual Mechanism for Criminal Tribunals
Duty Station: ARUSHA
Posting Period: 08 October 2018 – 06 November 2018
Job Opening Number: 18-Administration-RMT-104602-R-Arusha (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the General Services Section, Registry of the International Residual Mechanism for Criminal Tribunals (IRMCT), Arusha Branch. The incumbent will work under the direct supervision of the Administrative Officer and the direction of the Chief Administrative Officer. The General Services Officer will be responsible for the overall management of day to day administration, operations, and strategic planning for future requirements, of the following General Services areas in Arusha, and will provide guidance on these areas to the Kigali Office:
•Facility and Building Management Services: Manages the Mechanism’s office compound as well as other occupied premises in Tanzania and Rwanda in all its facets, including but not limited to ensuring the continuous operationability of all utilities and major facility systems, maintenance of facilities and amenities, facility improvements, and space planning and usage.
•Asset Management: Ensures effective and timely supply of items under GSS area of responsibility, incorporating requisition, receipt, storage, issue and the management and maintenance of supply non-expendable inventory, and its accountability; Prepares claims and write-off cases for the Property Survey Board; ensure smooth operation of Receipt and Inspection, and property disposal functions; ensures regular and timely inspections of all Mechanism-owned equipment as per UN rules and regulations.
•Protocol, Shipping and Logistics: Ensures smooth operation of the mail and pouch registry function, air and sea freight shipping requirements, customs clearances, VAT processing, arranging of visas, residency permits, driving licenses and other local permits, as required.
•Transport: Ensures maintenance of transportation fleet, availability and suitability of vehicle transport service with associated technical support to enable all components perform their duties effectively and in a timely manner.
•Serves as a reporting officer of Mechanism-Arusha staff members assigned to the above-mentioned areas.
•Manage all GSS contracts and general ledger accounts, including but not limited to monitoring expenditure against contract values and fund availability, raising obligations and extending or soliciting for new contracts in a timely manner, and strategically plan the use of available funds throughout the budget period.
•Based on past expenditure and future requirements, provides detailed and reasoned budgetary input into the Mechanism’s budget submissions.
•Performs other duties as assigned.
•Professionalism – Knowledge of a majority of general services areas (including facility/building maintenance, transport, logistics, asset management, contracts management) including related policies, processes and procedures, of which knowledge of facility/building maintenance and property management are a must. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
•Accountability – Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organisational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors on-going developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
• Managing Performance – Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Advanced university degree in Engineering, Architecture, Business Administration, Logistics, Facility Management, Asset Management, or related field. A first level university degree in combination with two years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of five years of progressively responsible experience in project engineering, facility/building management, property management, logistics, contract management, architecture, or related field. Experience working with an ERP system, (such as Umoja/SAP) may be an advantage. Experience in facility management, electro-mechanical or structural engineering may be an advantage. Experience as a certifying officer may be an advantage. Experience managing staff may be an advantage.
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French and/or Kiswahili may be an advantage.
There may be a written assessment followed by a competency-based interview.
The appointment is limited to the Mechanism for International Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.
NOTE FOR PREVIOUSLY ROSTERED CANDIDATES
Roster candidates must express their interest and availability for published job openings by submitting an updated PHP and cover letter.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date/ 06/11/2018
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.