Finance and Administration Manager (FAM) National Hire at SNV Rwanda

By | December 19, 2019

Finance and Administration Manager (FAM) National Hire

  • Kigali, Rwanda
  • Full-time
  • Contract type: National employment contract

Company Description

BACKGROUND

SNV is an international development non-profit organization. Our mission is to create long-lasting, positive and community-led change that improves the lives and livelihoods of vulnerable people across the globe.

SNV and its consortium members are currently implementing USAID Isuku Iwacu Project, a four-year rural sanitation project, which aims to improve access to and encourage correct and consistent use of, household sanitation & hygiene facilities to decrease childhood stunting. The project focuses on district-wide, private sector-driven household sanitation, and hygiene interventions, supporting an estimated 500,000 people to gain access to improved household sanitation.

POSITION SUMMARY

The FAM manages all project accounting, finance, and administration, including the various petty cash funds and field office finance, accounting and administrative activities, and liaises with the CoP to ensure the project needs are being met in terms of accounting, contracts, human resources, IT, and operations.

This position is based in Kigali, with occasional travel to project target district

Job Description

Accounting and finance

  • Develop procedures for monitoring and analyzing project budgets, which allow accurate projection of expenditures and comparisons of actual and budgeted spending.
  • Ensure that all financial transactions and practices are consistent with USAID’s policies and regulations and in accordance with all relevant SNV’s and rules and regulations.
  • Work with the CoP and US-based staff to draft annual budgets.
  • Prepare monthly projections and cash/wire requests.
  • Prepare 90-day forecasts and monthly fund request, based on budget and cash flow projections, to ensure the project has all necessary funds for operations.
  • Monitor and track expenses, and execute payments for local operational transactions, items for office accommodations, communications, security, transportation, etc.
  • Administer and track the project Petty Cash account.
  • Verify all invoices and payment requests, ensuring that supporting documents for each transaction are clear and complete.
  • Maintain project bank accounts and ensures proper monthly bank reconciliations.
  • Complete monthly financial reporting in accordance with USAID requirements, including entering financial data in SNV’s accounting software system and submitting reports to SNV USA.
  • Supervise project staff and consultants working on finance and administration for the project.
  • Monitor local implementing partners (IPs) management of funds and cross-check source documents.
  • Maintain financial files and support annual audits.
  • Advise the CoP on financial health through the provision of regular and timely financial expenditure reports

Procurement & logistics

  • Complete periodic review/checks of Isuku Iwacu procurement files.
  • Coordinate in-country travel and complete relevant payments, including monitor staff advances and travel expense reports, as well as oversee logistics for Isuku Iwacu workshops, meetings, and events, in coordination with Procurement Specialist.

Human resources

  • Develop and implement office administrative and personnel systems in accordance with SNV’s and USAID’s rules and regulations.
  • In coordination with SNV Rwanda HR officer and Program Manager, completes all Isuku Iwacu administrative procedures (advertisement, collecting CVs, shortlisting against criteria, interviews, drafting employment contracts, etc.).
  • In coordination with SNV Rwanda HR officer and CoP, ensure that all supervisors set performance objectives and complete planned staff performance reviews.
  • In coordination with SNV Rwanda HR officer, maintain personnel files (including and records and annual and sick leaves) and prepare payroll for national staff/employees assuring that all amounts and deductions are made accurately, and monitor employee timekeeping.
  • Perform other duties as designated

Managerial

  • Manage all office administration and finance filing systems, both hard copy and soft-copy files.
  • Supervise the Project Administrator (relevant duties).
  • Complete mid-year and annual reviews for subordinate staff.
  • Provide mentorship and guidance to subordinate staff.
  • Will report any performance issues to the COP as soon as they occur.
  • Work with COP to develop a positive working environment for all staff members.

Qualifications

Education: Master’s degree in Accounting, Finance or related field

Work Experience:

  • A minimum of 10 years’ progressive financial management and grants management experience on international development projects.
  • At least 4 years’ experience with the financial management of a USAID or USG-funded contract or grant.
  • Demonstrated working knowledge of USAID rules and regulations.
  • Strong analytical and computer skills, especially with accounting software, spreadsheets, and financial analysis.

Skills

  • Strong organizational skills, including the ability to prioritize and meet deadlines.
  • Demonstrated ability to work in a fast-paced and detail-oriented, with proactive planning and execution.
  • High standards of integrity, professionalism, and impartiality.
  • Excellent interpersonal and networking skills.
  • Ability to work collaboratively in teams, build consensus, and effectively coordinate with internal and external actors is highly desired.
  • Ability and willingness to travel to target districts.
  • Experience working with USAID or other donors.
  • Strong working knowledge of English (spoken and written).
  • Fluency in Kinyarwanda.

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