Administrative Professional at GIZ Rwanda

By | December 17, 2019

Vacancy for “Administrative Professional” for the project Special Initiative Training and Employment (SIAB)

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy and ICT (Information and Communications Technology).

The Special Initiative Training and Job Creation (SIAB) aims to improve the conditions for sustainable economic and employment growth in Rwanda and to promote investment. The Special Initiative together with the Rwandan partners facilitates interventions in the following fields of action: “The conditions for investments of European or international enterprises in Rwanda are improved; the capacities of Rwandan SMEs in selected sectors/clusters for sustainable, employment-generating growth are improved; the business ecosystem of selected sectors/clusters is improved”. The project provides advisory services and facilitates access to funding schemes and instruments for the development and implementation of business projects.

In order to provide professional services, the project Special Initiative Training and Employment (SIAB) is searching for one candidate for the position of Administrative and Finance Professional. The position will be based in Kigali.

A.Responsibilities

The Administrative and Finance Professional is responsible for:

  • Providing administrative and financial services to the project
  • Preparing contracts for the procurement of goods and services; ensure the quality of documentation
  • Meeting the administrative needs of the office independently, with a minimum of supervision
  • Making sure administrative processes in the project meet the requirements according to GIZ rules and regulations; Ensuring that financial and administrative regulations are complied with
  • Ensuring that project procedures comply with GIZ financial and administrative regulations and specific procedures of SIAB
  • Ensuring documentation of administrative and financial procedures

B.Tasks

The administrative Professional performs the following tasks:

  1. Finance and Administration
  • Assisting in preparation of the project budget planning
  • Monitoring expenses in accordance with the budget
  • Managing and monitoring of the monthly accounting and financial plans
  • Responsible for financial management, such as cash withdrawals, keeping the cashbook, bank accounts, preparing and entering vouchers
  • Checking of all invoices
  • Collecting and preparing vouchers that eligible for reimbursement by the client
  • Prepares all contracts for goods and services; requests for contracts and country office and GIZ HQ;
  • Reporting all problems with financial administration and compliance without delay
  • In charge of inventory of the program
  • General administrative tasks in the project

C.Required qualifications, competences and experience

Qualifications and professional experience

  • Bachelor’s degree in accounting, management, finance or business administration
  • At least 4 years’ professional experience in a comparable position, ideally within the area of technical cooperation and/or with an international development partner

Other knowledge, additional competences

  • Finely tuned organizational skills and ability to work on one’s own initiative, in project management
  • Able to work under little supervision but at the same time being a real team player
  • Persistent and focused on the tasks, but at the same time creative and open-minded
  • Excellent communication skills
  • Very good working knowledge of ICT and computer applications (e.g. MS Office); good knowledge of excel and powerpoint will be an asset
  • Excellent knowledge of English, orally and written; fluency in French will be an asset
  • Willingness to upskill as required by the tasks to be performed

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